This event plan template includes areas where you can list strategic elements such as objectives, target audience, and messaging as well as logistical details such as catering, programming, and audio-visual requirements. Most councils have Safety Advisory Groups (“SAGs”) which are non-statutory bodies made up of relevant agencies to help you run a safe event, one that is not ridiculously noisy and does not clog up the local streets or country lanes for three weeks either side. As an event planner, it’s up to you to know and understand the different types of liability, and to take steps to reduce any risks you might encounter. err_id = 'mce_tmp_error_msg'; Raffles that are restricted to members of a group or club 3. Required fields are marked *. Virtually every festival and event element is covered, with new content being added regularly. Part of Meeting and Event Planning For Dummies Cheat Sheet . } else { i++; Here is a look at what is involved in planning a public event that is fully compliant with all the relevant rules and regulations that are likely to apply. script.src = 'http://downloads.mailchimp.com/js/jquery.form-n-validate.js'; $('#mce-'+resp.result+'-response').html(msg); var script = document.createElement('script'); function(){ $('#mce_tmp_error_msg').remove(); script.type = 'text/javascript'; Festival and Event Production provides event guides, event articles, event resources, and event professional profiles together in one place. In no event shall WHO be liable for damages arising from the use of WHO publications. If there are objections, you would normally expect to have a hearing within two months of originally issuing the application. But, when you search both terms on LinkedIn or other job boards—many of the same positions turn up in the results, as do ‘event designer’ jobs. setTimeout('mce_preload_check();', 250);

}); var msg; Many Authorities like to be contacted at least a year to six months before a new event in order to provide this important advice. msg = resp.msg; © 2020 Eventbrite. If you are wanting to apply for a premises licence, you will need to submit your application no less than two months before the first day of your planned event and you will need to copy a number of relevant bodies in on your application, so get guidance on this if this is your intended course of action. msg = resp.msg; The CC BY-NC-SA 3.0 IGO licence allows users to freely copy, reproduce, reprint, distribute, translate and adapt the work for non-commercial purposes, provided WHO is acknowledged as … Every event planning contract you write for a client should include certain clauses that cover all your bases in case things go wrong for either party.. style.appendChild(document.createTextNode(err_style)); } catch(err) { No matter the size or type of event, sticking with these basics can help you create the perfect planning team. Have appropriate management systems in place for each phase of the event to make sure health and safety risks are controlled. }

Event planning professionals have been diagramming floor and room layouts for decades to better represent to clients, vendors and internal staff the visual flow of an event as well as where guests, tables, furniture, equipment and other items will be arranged in an event space. 3. Antony Hunt started Smart Space in 1984. It is crazy that there are so many different types of licenses that a small business would need in order to run a big public event.

var mce_preload_checks = 0; $("#mc-embedded-subscribe-form").unbind('submit');//remove the validator so we can get into beforeSubmit on the ajaxform, which then calls the validator Event Licensing System is a single window to provide you with all other government entities approval for any kind of event, all types of events including exhibitions, conferences, training courses, workshop, meetings etc… conducted in Abu Dhabi require a permit.

var err_style = ''; var jqueryLoaded=jQuery; With more than three decades experience under his belt, he understand the housing and storage needs of businesses and other organizations today. } else if ( fields[0].value=='' && fields[1].value=='' && (fields[2].value=='' || (bday && fields[2].value==1970) ) ){ See below for more information. Event planning is not only for celebrations but also for conferences and corporate meetings, product launches and commemorations. You may choose to use a venue that actually has a premises licence granted and if this is the case, the licence will be valid for the life of the business, so liaise with the venue to clarify the position before making any applications yourself. Many in these circumstances will expect you to obtain your own premises licence. If the latter, you may want to have a time-limited licence which permits your event at the same location, for example, “for a maximum four consecutive days between the months of May and September inclusive” or “the first Friday and Saturday in June each year”, although be careful with how you word such a condition as you do not want to be pinned down unnecessarily. if (resp.result=="success"){ script.src = '//ajax.googleapis.com/ajax/libs/jquery/1.4.4/jquery.min.js'; $('#mce-'+resp.result+'-response').show(); } else { input_id = '#mce-'+fnames[index]+'-month'; input_id = '#mce-'+fnames[index]+'-addr1'; There may be fewer people, but this is likely to be when the highest-risk work activities are carried out. There are several licences required and applications to be made depending on what type of event you are holding and where it is being held, so make sure you liaise with your local authority to get everything done in plenty of time. This thorough template can guide your planning process and provide a summary of tasks to accomplish during an event.Download Event Planne… $(':hidden', this).each( Event management is the oversight of many administrative details for events such as conferences, festivals, or weddings. Licensing and Permissions for Planning a Public Event. This application is either sent by post to the Licensing Authority together with eight other so-called “Responsible Authorities” or (and this is the first t… Your email address will not be published. } var i = 0; } }); If there are no objections to your application it should be granted after 28 days. script.onreadystatechange= function () { } } Missing a mandatory permit is something that can halt your event in its tracks so do your research about what it is you'll need. $(':hidden', this).each( } else { If you are intending on using TEN’s to licence your event, you need to submit your application no less than ten working days prior to the event and your application needs to be made to the local licensing authority and also the local police as well. Learn how your comment data is processed. } else { } catch(e){ var head= document.getElementsByTagName('head')[0]; 4 Tips For Finding A Personal Injury Attorney In Coatesville, Safety Tips for Businesses Working with Electrical Equipment, Tips to Improve your Investments With Forex, Why You Should Start Investing In SEO When Opening a New Business. The application form which runs to five pages of questions, plus a further four and half pages of guidance notes is completed and served on the Licensing Authority, the Police and Environmental Health The landowner may even not be prepared to let you use their licence for fear that you, being a “one-off” event will not respect the terms of that licence, cause an almighty rumpus whilst you are there and then move on to another location for the next year, leaving him to defend a licence review. However, if you can, then more often than not they will be very willing to work with you to put on a successful event. For alcohol, you will need a Designated Premises Supervisor who holds a Personal Licence and you will have to complete an application form together with detailed layout plans. } Whether you use your own licence or the landowner’s, make sure you check both it and your contract with a fine tooth comb – if the Environmental Health Officer steps-in a month before the event saying that it simply cannot go ahead with the decibel levels that you propose and that he will issue an anticipatory Noise Abatement Notice if you proceed, who is going to be liable to pay for cancellation fees / refunds in any resulting litigation between you and the landowner? If an event is to be conducted on a site that is not in compliance with the relevant Town Planning requirements, then local government may require a separate planning approval. } jQuery(document).ready( function($) { In my opinion, it would probably be easier if the company hired someone dedicated to planning the event and obtaining all of the required documentation. Whilst they are by their very name “advisory”, some of the Responsible Authorities (the Police, Environmental Health, Health & Safety, and Licensing for example) have the power, if necessary and justified, to prevent your event going ahead or at least to impose terms which are not commercially viable for you. $(':text', this).each( function(){ this.value = 'filled'; } var jqueryLoaded=jQuery; head.appendChild(style); Q: Who is responsible: the individual exhibitor or the organization presenting the event? The requirement for a planning approval should be determined when the initial application is lodged. Also, some landowners have so many individual events on their land that they exceed the permitted 28-day planning limit on events per year (unless their planning permission allows otherwise). var i = 0; /* Add your own MailChimp form style overrides in your site stylesheet or in this style block. The main Authorities you will have to deal with for your licence application will be the Licensing Authority itself, the Police and Environmental Health. 2) Noise (If playing music or hosting live entertainment) return mce_validator.form(); var validatorLoaded=jQuery("#fake-form").validate({}); var parts = resp.msg.split(' - ',2); function(){ var head= document.getElementsByTagName('head')[0]; fields[i] = this; function(){ Your email address will not be published. Consult them early, heed their advice – they need to know that you know what you are talking about. Raffles that are restricted to customers of a business. If you want to sell alcohol or provide live and/or recorded music to more than 500 people after 11:00 pm then you will almost certainly need a premises licence under the Licensing Act 2003. A Temporary Event Notice (TENs) is often the most cost-effective and straightforward way to cover an event under the Licensing Act 2003, but it does have its limitations. 1. if (f){ } Festivals and outdoor events are often on greenfield sites, which do not always have an obvious perimeter. In 2012 (helped by pressure from the Musicians Union) the “Live Music Act 2012” was introduced – this should help small venues to put on live music events without a license. html = '

setTimeout('mce_preload_check();', 250); Above all, your event team should never be working in silo. responsible for regulated entertainment, for which there is provision in Schedule 1 to the 2003 Act (see Chapter 16). }

#mc_embed_signup{background:#fff; clear:left; font:14px Helvetica,Arial,sans-serif; } if (style.styleSheet) { 2. var f = $(input_id); And like most big, complicated things, there are nooks and crannies, shadowy areas that can catch you unawares. The Police will, of course, be concerned with a wide range of issues. Whether it’s a festival, a school, a nightclub, or a large performing arts center, non-profit or for-profit, it’s the legal responsibility of the owner/operator of a performance space/venue to ensure that the necessary rights and licenses have been obtained with respect to all copyrighted music which is performed at that venue. if (this.readyState == 'complete') mce_preload_check(); Are you going to show campsites and car parking areas on the plans (we usually do) – if people are buying drinks and taking them back to their tents but the campsite is not shown on the plans then you will need to be authorised for “off-sales” of alcohol. 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